Last week I published on this blog an AppleScript code for collecting tasks from text files (meeting notes, conferences notes and so on) stored in or taken directly in DevonThink Pro / Pro Office. Here is the latest version of the code. It also contains a Finder version that will let you pick a file anywhere on your computer (e.g. you are not a DevonThink users) and perform a similar task.
For sometimes now, I went fully digital when attending meetings (one on one, research, scientific congress or even committee meetings). I adopted the iPad for that task just a few month after it came out on the market. There are multiple choices of apps out there for note taking. Apple Notes actually is probably the most simple, and quite efficient, one. Since I bring all of my meeting documents with me in DevonThink To Go or DTTG (see my e-office series to see how I make this work), I now take almost all of my meeting notes directly in DTTG. DTTG sync with DevonThink Pro Office (DTPO) edition on my Mac. I am looking forward for the new sync features of DTTG 2.0 but for now this works really fine.
What does a Customer Relationship Management have anything to do with Academia? The blog Academic Workflow on a Mac makes a very good case for it…and I agree!
Today, I realized that you can copy DevonThink unique link of a group or an element within its database not just to Calendar/BusyCal or Things/OmniFocus but also to BusyContacts.
The e-Office series now has a new home. All of the posts related to getting an efficient digital office workflow have been gather in single page. If you look at the menu-bar above you will find the dedicated button or you can simply click here 😉
If, as starting graduate students, you are following my first key advice of reading on a regular basis scientific manuscripts related to your field of research in general and your project in particular, you’ve probably reach an obvious observation: you are collecting a large number of PDF files very quickly.
There are, of course, a few more observations to be made:
In the previous posts, we went over the hardware requirements and selection, software and finally mobile software. It is now time to address the sources of digital documents, the true inputs of the digital workflow.
Not so long ago, there was a single inbox for all incoming “stuff” that requires your attention. Stuff is here define as anything that needs for you to decide what to do with it, including throwing in the garbage. In the analog world, that single inbox was the good old paper tray: correspondence, various documents, business cards, memos, telephone notes… everything ended-up there for further processing.
For those who might not have read the first post in this series about the hardware side of things, please have a look: Digital Office I
Here is a list of the main software that I used regularly on the Mac as part of my digital workflow, including links to the most important one:
Working efficiently in the digital world is not as easy as it sounds, in particular as you get more and more files to deal with. Furthermore, while eliminated paper sounds like an excellent (and green) idea, it is not obvious to fully to eliminate all of it and yet still be productive without putting too much time on the gadgets themselves. I am have been toying with the idea of going fully digital around 2009 by bringing my notebook with me everywhere, including meeting. The truth is that many people around the table find typing and looking at a computer while having a meeting quite impolite. I further find it impractical. However the coming of the iPad change all that. The next few posts will look into the digital workflow I settled in since then.