Tag Archives: DevonThink Pro Office

Dealing with E-mails in Academia II – Emails to actions to Inbox Zero

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This is the second (and last) installment in dealing with e-mails. It assumes that you have read the first one, basic ethos. If you have not please take a few minutes and read it here. In this second part, we will see how to transform the “good” e-mails into action items in order to reach the famous, not so unicorn-like, inbox zero and file e-mail intelligently for future use. These blog posts will be permanently part of the E-offices series (digital office).

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TaskCollector for Cultured Code Things 2.5: DevonThink and Finder editions

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Last week I published on this blog an AppleScript code for collecting tasks from text files (meeting notes, conferences notes and so on) stored in or taken directly in DevonThink Pro / Pro Office. Here is the latest version of the code. It also contains a Finder version that will let you pick a file anywhere on your computer (e.g. you are not a DevonThink users) and perform a similar task.

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Automating collection of To Dos from meeting notes using DevonThink, AppleScript and Things

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For sometimes now, I went fully digital when attending meetings (one on one, research, scientific congress or even committee meetings). I adopted the iPad for that task just a few month after it came out on the market. There are multiple choices of apps out there for note taking. Apple Notes actually is probably the most simple, and quite efficient, one. Since I bring all of my meeting documents with me in DevonThink To Go or DTTG (see my e-office series to see how I make this work), I now take almost all of my meeting notes directly in DTTG. DTTG sync with DevonThink Pro Office (DTPO) edition on my Mac. I am looking forward for the new sync features of DTTG 2.0 but for now this works really fine.

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DevonThink Pro Office + BusyContacts = an efficient CRM solution for academia?

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What does a Customer Relationship Management have anything to do with Academia? The blog Academic Workflow on a Mac makes a very good case for it…and I agree!

 

Today, I realized that you can copy DevonThink unique link of a group or an element within its database not just to Calendar/BusyCal or Things/OmniFocus but also to BusyContacts.

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New academic templates for DevonThink Pro

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I have been a user of DevonThink Pro Office for a number of years now and made it a central part of my digital workflow. Over time, I naturally my organization toward a project-based hierarchy, trying to self contains all key information regarding a particular project into a DTPO group and sub-group structure. So I keep what I call an Ongoing database, which have all of my ongoing projects: manuscripts and other documents being written, financed research projects and contracts as principal investigators, other research projects as co-applicants or collaborators, courses that I teach and so on. If it’s completed, it’s archived and thus pull put of the Ongoing database.

Capture d’écran 2014-05-10 à 12.43.15

I have created a few standard templates containing a main folder (group) and sub-folders structure for a few key academic activities:

  • Research Grant
  • Research Contracts
  • General Research Project (not corresponding directly to the above two; can be personal!)
  • New Student
  • New manuscript
  • Conference (Attending/Presenting)

The following file (Projects) is a zip of a folder named Projects that contains these templates. Clicking the previous link  should already produced an unzip folder on your standard download folder. Simply drop the folder into ~/Library/Application Support/DEVONthink Pro 2/Templates.noindex. It will become available in the New from Template sub-menu of the Data menu.

I am quite interested in hearing if this is useful, if the structure of these templates are appropriate for your workflow and knowing about your own structure.