Why not give (productivity) software this year!

pro·duc·tiv·i·ty  (prdk-tv-t, prdk-)

n.

1. The quality of being productive.
2. Economics The rate at which goods or services are produced especially output per unit of labor.
3. Ecology The rate at which radiant energy is used by producers to form organic substances as food for consumers.

Why not give yourself or a love one access to well design software? With the new years usually comes the time to take resolution(s). And like most they are forgotten a few weeks later.  This is because, we human being, get our attention so easily put elsewhere, diverted by what surround us, in particular the consumption media. So, we tend to get into an unproductive state by putting off what must or should be done. Simply stated procrastinating.

pro·cras·ti·nate  (pr-krst-nt, pr-)

v. pro·cras·ti·nat·edpro·cras·ti·nat·ingpro·cras·ti·nates
v.intr.

To put off doing something, especially out of habitual carelessness or laziness.

v.tr.

To postpone or delay needlessly.
It turns out that having tools that you like to use because of its physical design (an iMac, a Mac Book air or even the new Mac Pro!), the feeling it provide when touching it (like a well-made pen or paper notebook) and well design software all help in getting things done. There are many reasons why certain tools, hardware or software give use incentive to be productive over others or make us more productive. The important point is that you have to use them, use them everyday and actually like to do it.
The first rule in being productive is to actually do something. The second rule is for that something to actually be part of a whole that get your projects moving forward. This implicitly means that you can track your projects, the tasks associated with them and the necessary documents (files, e-mail, …). If you hate the software and hardware your are using to do this or they get in the way because they are not well conceive, you will loose interest, loose track of the important stuff and suddenly the not so important stuff become at the forefront of what you are doing.
Here are a few well design software you might want to invest into (some are actually free) and that are available to OSX and iOS:
  • Professional digital document management: DevonThink Pro Office and DevonThink To Go. On the Mac, you have indexing and AI doing automatic filing for you. No need for Tags. Tagging is a good concept but it does not scale and its efficiency certainly breaks down once you have tens of thousands of files.
  • Note taking app: Evernote (free) or NoteBook. I also find Apple Notes useful since it is always with me on my Mac, iPhone and iPad.
  • Task manager: Wunderlist (free – perfect for student and much better than Apple Reminder) or professional grade Cultured Code Things and OmniFocus.
  • MindMapping software: XMind (free) and iThoughts (Nice interface, intuitive to use, my favorite).
  • Project management (for large projects): Merlin and OmniPlan.
  • PDF management and citation software: Papers 2 (stay away from the “new” Papers 3), Sente or Zetero (free).

Some software should also allow you to get stuff done so you do not have to. In that category, I could not live in the digital world without:

  • 1Password: Strong passwords for all for all of your accounts, safely stored using the best encryption scheme. Never loose time again with passwords.
  • SaneBox: Made me realize that over 40% of my incoming e-mails are non actionable. SaneBox get them out of the way automatically for me. I never thought I would say this (I work with e-mail since 1991!!!), but 5$/month well spent. Work with IMAP, Exchange, iCloud, GMAIL.
  • MacUpdate Desktop: Unless you get all of your software from the Apple Store on OSX, you need to track your software and keep them up to date. MacUpdate does this for you very efficiently. Run it once a month, no sweat.
  • Alfred: Spotlight on steroid!
Merry Xmas!

Posted on December 23, 2013, in Software, Technology and tagged , , , , , , , , , , , , , , , , , , . Bookmark the permalink. 4 Comments.

  1. Thanks for this post, I enjoyed it. Quick question: How do you sync between DevonThink To Go and iAnnotate? I can open a PDF that’s stored in DTTG in iAnnotate, but I haven’t yet figured out how to send the marked-up PDF back to the DevonThink database. Would you mind explaining this? Thanks!

    • In iAnnotate, when ready select “Share…” followed by “Open In…”, “Annotate” and a window with icons from possible application will show up. Select DEVONthink. As you may have notice, any PDF you have in DTTG transferred to iAnnote have a strange name. This is a unique identifier that enable DTTG to replace the file when it is passed back from iAnnotate to DTTG.

      Cheers,
      Luc

  2. Hi Luc, I enjoyed this post! Quick question for you- I am trying to sync between DevonThink To Go and iAnnotate. I can open PDFs in iAnnotate, but I haven’t yet figured out how to send the marked-up PDF back to DevonThink. Would you mind explaining how you do this? Thank you!

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